Privacy Policy

This privacy policy describes how Prairie Learn Systems collects, uses, and protects the information you provide when using our online platform and services. We are committed to protecting your privacy and ensuring you understand how your personal data is handled. By using our site and services, you agree to the terms outlined in this policy.

Data We Collect

We collect various types of information in connection with the services we provide, which include learning management systems, e-learning tools, data analytics, and integration services. This information may include:

• Personal Identification Information: Such as names, email addresses, student IDs, and other identifiers necessary for account creation and service usage.
• Academic and Performance Data: Information related to your participation in courses, assignments, grades, progress, and interactions within the learning environment.
• Usage Data: Details about how you access and use our site, including pages visited, features used, time spent, IP addresses, browser types, and device information.
• Technical Data: Information collected through cookies and similar technologies to ensure site functionality, security, and to analyze usage patterns.

How We Use Your Data

We use the information we collect for the following purposes:

• To provide, operate, and maintain our services, including managing user accounts and providing access to learning content.
• To personalize your experience on our platform, showing relevant content and features.
• To monitor and analyze usage and trends to improve the performance and features of our services.
• To develop new products, services, and features.
• To communicate with you about your account, services, updates, security alerts, and support messages.
• To facilitate educational processes, such as grading, progress tracking, and communication between users (e.g., instructors and students), where applicable.
• To enforce our terms and conditions and protect our rights and property.
• To comply with legal obligations and respond to lawful requests from public authorities.

We do not sell or rent personal data to third parties for their marketing purposes.

How We Share Your Data

We may share your information with third parties under specific circumstances:

• With Service Providers: We may share information with trusted third-party vendors and service providers who perform services on our behalf, such as hosting, data analysis, customer support, and technical maintenance. These parties are required to protect your information and use it only for the purposes for which it was disclosed.
• With Educational Institutions: When our services are provided through or integrated with an educational institution (such as a school or university), relevant data about users associated with that institution may be shared with authorized personnel at that institution to facilitate educational processes, administration, and support.
• For Legal Reasons: We may disclose your information if required to do so by law, in response to a court order or subpoena, or if we believe that such action is necessary to comply with a legal obligation, protect our rights or property, prevent fraud or illegal activity, or protect the safety of our users or others.
• In Business Transfers: In the event of a merger, acquisition, reorganization, bankruptcy, or sale of assets, your information may be transferred as part of that transaction.
• With Your Consent: We may share your information with other parties when we have your explicit consent to do so.

Data Security

We implement reasonable technical and organizational measures designed to protect the information we collect from unauthorized access, disclosure, alteration, and destruction. However, no security system is completely impenetrable, and we cannot guarantee the absolute security of your data.

Data Retention

We retain personal data for as long as necessary to provide the services, support educational processes, fulfill the purposes outlined in this policy, and comply with our legal obligations. The specific retention period depends on the type of data and the context in which it is used. When data is no longer needed, we will securely delete or anonymize it.

Your Rights

Depending on your location and applicable law, you may have certain rights regarding your personal data. These rights may include:

• The right to access the personal data we hold about you.
• The right to request correction or amendment of inaccurate or incomplete data.
• The right to request deletion of your personal data, subject to certain exceptions.
• The right to object to or restrict the processing of your personal data under certain conditions.
• The right to request data portability, allowing you to obtain and reuse your data for your own purposes across different services.
• The right to withdraw consent at any time where processing is based on consent.
• The right to lodge a complaint with a supervisory authority if you believe your rights have been violated.

To exercise these rights, please contact us using the contact information provided below. We will respond to your request in accordance with applicable law. Please note that fulfilling certain requests may affect your ability to use some features of our services.

Children's Privacy

Our services are primarily intended for use in an educational context and are used by students of all ages under the supervision of educators or administrators. We comply with applicable laws regarding children's privacy, such as the Children's Online Privacy Protection Act (COPPA) in the United States. Collection of personal data from children under 13 is typically done through the educational institution, acting on behalf of parents or guardians, as permitted by COPPA. We do not knowingly collect personal information directly from children under 13 for purposes other than supporting the educational environment under the direction of the educational institution. If you believe we have inadvertently collected personal information from a child under 13 directly without appropriate consent, please contact us immediately.

Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by posting the updated policy on our site and, where appropriate, through other communication methods. Your continued use of our services after such changes indicates your acceptance of the revised policy.

Contact Us

If you have any questions about this privacy policy or our data practices, please contact us by postal mail at: